Some key questions to ask yourself would be:
If these are questions you do not have answers for, then one solution is to use our software. This streamlines all the above data you need to manage and will not only help increase efficiency but will also make your business look more professional. The other benefit is because the information about your products is stored in the one place, if you need to make changes to say prices, then you only have to do it in one location. Any Quote or Invoice you then generate will automatically know about the price change. This makes for less mistakes and much easier management.
For most business's the main obstacle in limiting the growth is the amount of paperwork and data management. If you have the opportunity to quickly and easily generate quotes without having to type hardly anything in, then not only will this be faster but it will also reduce the risk of errors and mistakes. Then if the customer accepts the quote, with just a few clicks you can duplicate that quote and convert it to an invoice. Once again this reduces the possibility of errors or mistakes to virtually zero.
The next hurdle is managing your product information and images. Our applications allow you to upload any number of images to each product, plus it will auto resize and optimize the images so they load fast and display well on the website. If you use apple products to take pictures then I'm sure you would have encountered the fact that many of them display upside down or laying on their side when viewed on any non apple device. Our software allows you to rotate the images when you upload them.
So if you are looking for a one location solution to manage your data and operate your business, then a Bout Time Software custom design website maybe your answer.
Click on the below tabs to obtain additional information about what is included in this package.
This forms the basis for many of the applications included in this package. The Product Manager allows you to manage all the products that appear on your website, which includes a photo gallery, file and image manager, the ability to have up to 6 pricing levels, manage stock levels, product searching and product sorting to name just a few key benefits. This application is mandatory for this package and can not be removed. It is used by the Quote Invoice Manager.
Customers will want to contact you. This provides them a contact form which integrates with our Product Manager, so people can select products, by adding them to their Expression of Interest list and then sending that list to you via the Contact Form. Once received you can transfer their information to the Quote Invoice Manager to generate a Quote. This means you don't have to type in any of their details, so there is no risk of making a mistake.
Generating Quotes and Invoices can be a time consuming task. Our application helps streamline that process. You can import customer details from our Accounts Manager, Dealer Manager or Contact Form Manager. You select products from a list of all products you have entered into the Product Manager. You can even manage the GST status on a record by record basis. This is ideal if you are not currently registered for GST, but then become registered for GST, or if you have products where the GST is inclusive or exclusive of the price. Our application makes managing all of those GST scenarios as simple as possible plus you can choose different methods for each quote or invoice. This is perfect if you have one customer who demands their invoice show prices with GST inclusive and then another customer who wants their prices shown GST exclusive. This may sound strange at first, but we give you the option to manage the GST values in the way it suits you best.
Another benefit is the Quotes and Invoices are generated to a PDF file. This makes them perfect to send as attachments with emails. Our application also gives you the ability to upload jpeg images which will be included on separate pages at the back of the Quote. So if you have a drawing or a picture of the product (maybe showing something specific like a serial number or maybe there is a scratch on the item you wish to document), then you can upload the images to the Quote. Each image will be auto resized so that it fits the best on a single page. If you upload 3 images then that will add 3 additional pages to the quote PDF. You also have the option of typing in a welcome note, something like " Thank you for requesting a quote from Bout Time Software .... etc" and having that added as the first page in the quote. This is perfect if you are submitting a quote for a Tender or Contract. It ensures your covering letter stays with the quote, rather than if that information was only provided in the email. You can also save a welcome note as a default, so that you don't have to constantly retype it when you need it.
Please be aware that our Quote Invoice Manager is not designed to replace a full accounting package, however our application provides many more functions that are more beneficial on a daily basis, such as some of those mentioned above. It does not provide balance sheet and profit / loss statements though. So if you need a full accounting package then look else where, but if you need a functional Quoting and Invoicing program, we have you covered.
In the reports you have the option of selecting Item Profit and Loss. This will calculate the total sales value for each product code found on the invoices and compare that to the sale price and the cost price assigned to that product and then total the differences for you. That way you can see how much profit (or loss) you have made for each product found on a invoice for the time period you have selected.
Expenses can be frustrating to keep track of, so with our application, when you receive an expense(such as a bill or supplier invoice), enter it into the system. Each time you visit the application it will show you the due date and how many days until each of the expenses are due so you don't miss a due date. Each expense you receive can be assigned to a category and sub category of your choosing. You can have as many categories and sub categories as you want. Assigning expenses to categories and sub categories keeps all expenses of a similar type together, such as wages, electricity, supplier invoices, bank fees etc. You can then generate reports for each quarter of the year or for the end of financial year. It will then calculate totals for each sub category and each category plus if you entered quantities for any expense it will total those as well. This is ideal if for example you wish to total your diesel consumption for tax.
Another bit of information is when you enter an expense, if you select from which bank account it was paid, when you generate your reports it will total the amounts for each bank account to help with your reconciliation.
This application is what you use to manage the content that is displayed on many of your website pages, such as your Home Page. With this application you can control everything that appears on the page. The one major benefit with this application is it integrates with many of the Manager applications that would be installed on your website, so you can show things such as Product Categories or Latest Products, or Latest Articles etc. All that information does not need to be managed by the Home Page. So if you go and add a new product using the Product Manager and your home page you have configured to display Latest 10 New Products then when you visit your home page now you will see the product you have just added to the Product Manager.
All our applications are designed so that you only have to manage the content at one location, but you can access it from any other location, or indeed display it on any other page. This is very beneficial for information such as Disclaimers or Privacy Statements or Contact Details. You just manage it on one page and then have it automatically displayed on numerous other pages.
Our Page Editor has a backup feature which allows you to work on Draft copies of a page before it goes Live, plus if you are editing a page now but want to save that but still keep a copy of the page before you started editing it you can. Our application will allow a page that is currently being edited to be backed up before the latest changes are saved. How cool is that. You can also assign a password to a page if you want. That way if you have content you only wish to show to customers or maybe members, then you can. They simply enter the password to see the content. Very simple but very effective and means people don't have to create accounts.
Maybe you don't like editing text online, but wish to work on the page content offline using a text editor. No Problem. Once you are happy with your text, login to the website select the page and then upload your text file then select use content from file and save. Now the content from your file will be displayed as that pages' content. This means that anytime you want to make changes to that page, simply upload and replace that file. Maybe you want to do a list such as a calendar or committee members. No problem. People often use spreadsheets to create such lists, simply save as .CSV and upload that file to the page in question and ask it to display as Custom List. (Does require that the custom list be define initially). That way you don't need to re-enter data that is constantly updated and maintained in spreadsheet, you can just export as CSV and then upload it.