Some key questions to ask yourself would be:
If these are questions you do not have answers for, then one solution is to use our software. This streamlines all the above data you need to manage and will not only help increase efficiency but will also make your business look more professional. The other benefit is because the information about your products is stored in the one place, if you need to make changes to say prices, then you only have to do it in one location. Any Quote or Invoice you then generate will automatically know about the price change. This makes for less mistakes and much easier management.
For most business's the main obstacle in limiting the growth is the amount of paperwork and data management. If you have the opportunity to quickly and easily generate quotes without having to type hardly anything in, then not only will this be faster but it will also reduce the risk of errors and mistakes. Then if the customer accepts the quote, with just a few clicks you can duplicate that quote and convert it to an invoice. Once again this reduces the possibility of errors or mistakes to virtually zero.
The next hurdle is managing your product information and images. Our applications allow you to upload any number of images to each product, plus it will auto resize and optimize the images so they load fast and display well on the website. If you use apple products to take pictures then I'm sure you would have encountered the fact that many of them display upside down or laying on their side when viewed on any non apple device. Our software allows you to rotate the images when you upload them to fix this apple flaw.
So if you are looking for a one location solution to manage your data and operate your business, then a Bout Time Software custom design website and our CMS maybe your answer.
Click on the below tabs to obtain additional information about what is included in this package.
This forms the basis for many of the applications included in this package. The Product Manager allows you to manage all the products that appear on your website, which includes a photo gallery, file and image manager, the ability to have up to 6 pricing levels, manage stock levels, product searching and product sorting to name just a few key benefits. This application is mandatory for this package and can not be removed. It is used by the Quote Invoice Manager.
Generating Quotes and Invoices can be a time consuming task. Our application helps streamline that process. You can import customer details from our Accounts Manager, Dealer Manager or Contact Form Manager. You select products from a list of all products you have entered into the Product Manager. You can even manage the GST status on a record by record basis. This is ideal if you are not currently registered for GST, but then become registered for GST, or if you have products where the GST is inclusive or exclusive of the price. Our application makes managing all of those GST scenarios as simple as possible plus you can choose different methods for each quote or invoice. This is perfect if you have one customer who demands their invoice show prices with GST inclusive and then another customer who wants their prices shown GST exclusive. This may sound strange at first, but we give you the option to manage the GST values in the way it suits you best.
Another benefit is the Quotes and Invoices are generated to a PDF file. This makes them perfect to send as attachments with emails. Our application also gives you the ability to upload jpeg images which will be included on separate pages at the back of the Quote. So if you have a drawing or a picture of the product (maybe showing something specific like a serial number or maybe there is a scratch on the item you wish to document), then you can upload the images to the Quote. Each image will be auto resized so that it fits the best on a single page. If you upload 3 images then that will add 3 additional pages to the quote PDF. You also have the option of typing in a welcome note, something like " Thank you for requesting a quote from Bout Time Software .... etc" and having that added as the first page in the quote. This is perfect if you are submitting a quote for a Tender or Contract. It ensures your covering letter stays with the quote, rather than if that information was only provided in the email. You can also save a welcome note as a default, so that you don't have to constantly retype it when you need it.
Please be aware that our Quote Invoice Manager is not designed to replace a full accounting package, however our application provides many more functions that are more beneficial on a daily basis, such as some of those mentioned above. It does not provide balance sheet and profit / loss statements though. So if you need a full accounting package then look else where, but if you need a functional Quoting and Invoicing program, we have you covered.
In the reports you have the option of selecting Item Profit and Loss. This will calculate the total sales value for each product code found on the invoices and compare that to the sale price and the cost price assigned to that product and then total the differences for you. That way you can see how much profit (or loss) you have made for each product found on a invoice for the time period you have selected.
Expenses can be frustrating to keep track of, so with our application, when you receive an expense(such as a bill or supplier invoice), enter it into the system. Each time you visit the application it will show you the due date and how many days until each of the expenses are due so you don't miss a due date. Each expense you receive can be assigned to a category and sub category of your choosing. You can have as many categories and sub categories as you want. Assigning expenses to categories and sub categories keeps all expenses of a similar type together, such as wages, electricity, supplier invoices, bank fees etc. You can then generate reports for each quarter of the year or for the end of financial year. It will then calculate totals for each sub category and each category plus if you entered quantities for any expense it will total those as well. This is ideal if for example you wish to total your diesel consumption for tax.
Another bit of information is when you enter an expense, if you select from which bank account it was paid, when you generate your reports it will total the amounts for each bank account to help with your reconciliation.
This provides you the ability to generate articles. Each article includes a photo gallery as an overlay and can support attachments such as PDF or ZIP files if you wish to offer files for download from your article.
Articles can be set to have an expiration date, which is good if they are about specific events. You can assign articles to categories, which helps searching and sorting and groups articles of a similar topic together. You can have as many Categories as you wish. Included is a on screen search and sort that allows people to view articles that were published on any month for any year, plus they can search articles using keywords or they can view by Category.
This application has been designed for those customers that do not want to be using word processing programs like Microsoft Office / Word. Using our Document Manager you can create documents, include some formatting (not WYSIWYG though), include and imbed pictures or have pictures included as additional pages and all then saved as a PDF where you can choose the compression level.
This program goes one step further and you can then also choose to have it automatically email a copy of that document as an email (text) or as an email (with a PDF attachment) or as both. You can also Blind Carbon Copy or just Carbon Copy other people as well. This integrates with our Dealer Manager to allow for quick and easy selection of who you wish to sent a document to. That way you do not have to type in the persons details or email which will help reduce typing mistakes.
Make your documents look professional and consistent by being able to type information and have it automatically include your letterhead and saved to highly efficient PDF files. You can also download those documents as PDF files which you can do whatever you require, such as print etc. Using the email feature is totally optional.
Our Banner Manager allows you to add or remove images that you wish to display on any page in the Page Editor.
Each photo can include a caption and you can configure the duration and style of the display. The banner displays are like a slideshow and they are not interactive.
Each page in the Page Editor can have its own Banner uniquely configured.
The ability to manage files you wish to make available for download from your website. This allows you to upload numerous different types of files for the one file. For example you may have an image, such as your business logo that you want to make available for download. With this application you could upload a .pdf file, a .jpeg image a .png image and a .gif image all to the one record. That way a visitor can choose which format they wish to download. If you have numerous files or documents that you need to make available this application can manage them, plus it also allows management of the download itself. That way it can determine if the person cancelled the download or not.
Do you have files that you need to send to customers, but do not want to place them on your public website for anyone to see? If yes then our Drop Box alternative allows you to upload files to your website and then you can send an email to anyone that you wish to give access to that file. A custom URL is provided, so the file can only be accessed from that link. You can manage if the file is to be available or not (without having to delete the file).
Another large benefit of this program is if you have files and documents that you need your staff to have access to. They can access this program from their admin section login and then download the files safely.
So instead of using 3rd party sites like MegaNZ or Drop Box, why not use our application so you can manage that on your own website where your data will be safer.
Customers will want to contact you. This provides them a contact form which integrates with our Product Manager, so people can select products, by adding them to their Expression of Interest list and then sending that list to you via the Contact Form. Once received you can transfer their information to the Quote Invoice Manager to generate a Quote. This means you don't have to type in any of their details, so there is no risk of making a mistake.
We are happy to customize the hosting account to suit your needs, so the below is just a basis of what it includes.
= One Domain Name Registration for 1 year
= 12 months Hosting
= 2GB of disk space
= 2GB bandwidth per month
Our CMS system is developed completely by us. We do not sell or re-use systems made by other companies and we do not use free systems like Wordpress. Now Wordpress is great and definitely has a huge number of users and follows, but that in itself is also part of its problem. It is becoming very slow to use and navigate, it is becoming constantly dependent on 3rd party runtimes / frameworks and remote linked content that it is just does not appear all that efficient anymore. Plus if you want to add more functionality to it, then you have to install plugins which could be made by anyone and there's no guarantee that the person who developed that plug will continue support for it, or if it will remain compatible with future versions of Wordpress when you upgrade it.
Of course many of our applications do integrate with the key component of our CMS and that is the Page Editor. That way you can choose to include that content on any page of your website that you wish.
All our applications are designed so that you only have to manage the content at one location, but you can access it from any other location, or indeed display it on any other page. This is very beneficial for information such as Disclaimers or Privacy Statements or Contact Details. You just manage it on one page and then have it automatically displayed on numerous other pages.
Our Page Editor has a backup feature which allows you to work on Draft copies of a page before it goes Live, plus if you are editing a page now but want to save that but still keep a copy of the page before you started editing it you can. Our application will allow a page that is currently being edited to be backed up before the latest changes are saved. How cool is that. You can also assign a password to a page if you want. That way if you have content you only wish to show to customers or maybe members, then you can. They simply enter the password to see the content. Very simple but very effective and means people don't have to create accounts.
There are a range of other interesting and we think beneficial features that have been designed into this application. Our goal is to provide software that is easy enough to use so that you can use it yourself, but also with enough features to give you the functionality that you need and finally to reduce all unnecessary duplication. That means we want our software to do all the boring tasks for you and that way you can just focus on creating and adding awesome new content in our CMS.
Our CMS includes our own security system. This allows you to check log files to monitor any hack attempts, or errors (like 404's) and to manage blocklists. You can also configure Geoblocking and management of how robots / search engines and other non human visitors should be handled. Some of those bots really behave badly and can end up flooding your website, so our software detects this and attempts to manage these for you.
There are quite a few other features of our system, but it's best to not disclose all it can do just now. Feel free to contact us and ask questions if you wish.
Keeping your content safe is important and we don't want you to just rely upon the server company daily backups, so we have designed our own backup module. This allows you to backup each Table in your SQL database individually. This is perfect if you then only have to restore a single table. Yes that's right we include a restore option too.
It gives you information about each table, such as the size of the backup and how many days since it was last backed up, plus it uses colour to indicate if a new backup is required or not. There's no point backing up if our software has detected that there is no new content since the last backup. We try to make our software as intelligent as possible to avoid you having to perform unnecessary tasks.
You can also choose to backup ALL tables and then archive them to a ZIP. This makes downloading the backup much easier as you can now just click to download it. You can also manage your log files in a similar way. You don't have to wait either. Our CMS runs those tasks in the background for you, so you can start the backup and then log out of the admin section if you want. Heck you can even close down your browser too and the task will still be completed for you.
Our CMS allows certain operations to be managed in the background. That means you do not have to keep the current page open while performing a task. Such as uploading images for a product, you can start the upload and then start working on something else in the administration section if you wish. Our CMS will then display a notice when the upload is complete. Same if you are backing up All Tables, that may take a while if you have lots of data, so if you are sick of waiting for notifications then you can use this Tasks module and it will show you the list of all tasks currently underway and those that have been completed. If a backup is underway it will show you were the backup is currently up to. No more guessing.
To ensure fast operation our CMS caches images and performs resizing where required, that way the original images which you upload remain and the system auto generates as required specific cached versions. It doesn't leave thumbs.db files everywhere like stupid microsoft windows does either. Instead it places all cache files in one location for easier management. You can choose to view the cache for each application and even clear all the cache files too if you wish.
Our image caching system is always checking the images in the cache with those you upload to ensure the latest image is always displayed online. The beauty in that is if you decide you wish to use larger images in one of our programs, our cache feature will detect this and create new cache files at the new size for you automatically. So you don't have to then re-upload your photos. That will save you heaps of time.
of course if you only uploaded low resolution images and now you want to display at higher resolution your images may not look wonderful as the cache program will try and upscale with as much precision as possible but everything depends on the quality of your original image you uploaded.
There are many other features of our CMS which we would be happy to talk about for ages, so if you do want to know more please get in touch with us with any questions you have
We are also happy to custom modify any of our programs to ensure they meet any specific requirements you have or if you have custom data that you need managed. We are happy to develop new applications for you or add new features to our existing software.
Even though this package has quite a few programs included, we still have many more available, depending on what other content you may have that requires management. Here are a couple of others
You may have projects or specific topics that do not fit the label of News Article. Normally News articles are text based with supporting pictures. Our Portfolio Manager functions the opposite of that. It provides you with a large photo gallery layout, but unlike a standard photo gallery, this also provides the ability for you to include as much text as required to discuss the topic or the photos. You can see an example of this from our menu called Projects & Tests or ( Visit this link to see it in action )
Each Portfolio offers password protection if you only want to make it available to specific people.
This is a pretty simple application that just allows you to manage any external links that you wish to promote on your website. You can include a logo / description and even a rating of the link in question. You can group links into Categories and if needed you can also assign a password to each category. That way only people that know the password can view that category.
Quite simply this program allows you to group similar type questions into categories. This is ideal for giving Question and Answer type display to all the commonly asked questions you encounter each day. You can then direct your customers to a specific question and answer or they can navigate it themselves.
You may have data about collections which you need to manage or make available for display. What type of collections I hear you ask, well if you have coins for example. This application gives you the ability to manage them. It supports numerous images per item, can calculate the scrap value based on the spot price you enter and it will auto calculate that based on gold or silver purity (which you need to select for each item for this to be effective). There's a whole range of features and possibilities with this.
You can use it to manage multiple collections at once as you can assign each item to a category and sub category, so you might have Watches, Coins, Toys and Baseball cards all managed by this one application.
Each category you define can have a password assigned so that when the collection is viewed only the items in a specific category that match the password will be displayed. That way only the people you wish to see the data will see it, or you can choose to not display anything and just manage it from the administration section only.